June 16, 2024
How TravelPerk makes managing business travel spend and expenses stress-free

How TravelPerk makes managing business travel spend and expenses stress-free

Irrespective of whether your firm is fully distant, back again to the office total time, or a mixture of both equally if you’re a finance chief controlling small business journey commit for your business, you will know how important it is to have simple-to-handle procedures to keep track of your shell out. Specifically considering that company journey requires are on the increase and predicted to go on to maximize throughout the board.

Holding keep track of of employees’ small business outings and cost reviews is no quick endeavor. Depending on how you presently guide your enterprise journey, no matter whether that be via a classic vacation agency or reserving flights and accommodations on shopper sites, your finance workforce will be very well knowledgeable of the battle of chasing credit score card receipts, keeping observe of intricate expense administration processes and trying to get in advance of their travel finances.

Below are 3 essential strategies TravelPerk will take the worry out of taking care of business journey invest and expenses.

1. Entry to authentic-time reporting on enterprise vacation commit

TravelPerk is a business enterprise vacation booking software with an intuitive cellular app where you can reserve all of your staff vacation in a single location. Our corporate vacation administration software has the ideal stock of vacation providers on the market place, this means you have much more preference to select from and confirmed the best costs. Our vacation management platform was built to make equally the scheduling course of action and journey shell out administration a ton simpler. 

By booking anything in one particular put, our on the net scheduling device allows finance groups to maintain travel charges down, retain keep track of of their vacation spending budget, and make absolutely sure all vacation-associated expenses are beneath handle.

Allow us to describe…

Let’s say you have 8 group associates all checking out a meeting in Barcelona next 7 days. Relatively than every colleague booking flights and lodging by means of different online suppliers, triggering a nightmare for your finance workforce to regulate, if they ebook with TravelPerk you’ll have all their itineraries and vacation shell out recorded in a person spot. With our advanced reporting tools, your finance group can see, in actual-time in which invest is likely, and stay in advance of the budget.

The times of retrospectively chasing receipts to get a grip on vacation devote are perfectly and truly about. With TravelPerk all your company vacation costs are out there in real-time.

Our custom made reporting functionality suggests you can make far better-educated financial conclusions. Our reporting tools are as versatile as you want them to be. You can develop studies to show invest per staff, worker, travel services, recoverable VAT, and much more. The studies are also available to export so you can build broader visibility on how your company is paying dollars and regardless of whether you are under or about funds.

See how quick it is to keep track of your organization travel price range with Travelperk

2. Seamlessly integrate your most well-liked expense administration platform

Put merely, we want to make company journey administration uncomplicated for your whole corporation. That signifies an over-all improved person experience for your finance group, travel supervisor, and business traveler.

With TravelPerk, not only can you view travel shell out in authentic-time, we provide just one-click integration with your preferred cost management option. Enabling you to e book all your travel and deal with enterprise travel charges all in a single area. 

This signifies that any time you buy a trip on TravelPerk, the overall price tag of your trip will be synced to your price management device quickly. So you can hold all charges associated to the exact company excursion (which include “down route” expenses like foods, taxis etcetera) in just one location, supplying your finance workforce finish oversight. Magic!

We spouse with foremost expense management software these as Expensify, Ramp, Divvy, Yokoy, Circula, and many others. Check out our marketplace for a total checklist of our cost administration partners.

3. Automatic vacation procedures and custom made expending limits

Alternatively than getting your company journey plan hidden away on your company’s shared drive the place it’s very easily ignored and forgotten, with a journey management corporation like TravelPerk your vacation coverage is ‘baked’ into the reserving system. Which can make it super easy for your travelers to stay compliant and encourages employees and vacation administrators to make far better-knowledgeable options when reserving their next business trip. (Which in quite a few instances encourages price financial savings throughout the group!)

When they make a reserving on our platform, vacationers can filter by benefits that are “in policy” and if they ignore to do this, we’ll often notify them if a flight or lodge is out of coverage. 

Here’s an illustration of how this works with TravelPerk:

Our platform also enables you to very easily set up custom-made spending restrictions and automatic approvals for different groups or people today inside of your business.

Don’t want your product sales staff to e book business enterprise class airfares? No difficulty! Want to let considerably less restrictive travel preparations for your CEO? Simple!

Here’s what customized journey procedures glimpse like with TravelPerk.

Owning your plan baked into our organization journey management remedy not only improves travel coverage compliance but also your inner workflows by permitting you to set up automatic approvals.

So what does this mean in practice?

If Olivia, in your sales team, is heading to New York for a client pitch and publications a flight within just plan, alternatively than owning to wait for her crew direct to approve the vacation, you can set this to be mechanically authorised – due to the fact her travel options fall in just budget. Similarly, if your finance crew prefers to have total oversight of their journey finances and to approve just about every journey, you can set this up far too! Possibly way, you have total control and adaptability to established up approval processes whichever way is effective very best for you all in the TravelPerk reserving instrument.

See how TravelPerk can make organization journey pressure free